Title: Fundraising Coordinator
FLSA Classification: Hourly Non-Exempt
Reports to: Director of Philanthropy
Overall responsibility: The Fundraising Coordinator supports the Director of Philanthropy with all administrative aspects of development and public relations activities. The Fundraising Coordinator involves solidifying relationships with existing donors and developing new donors. The Fundraising Coordinator participates in all fundraising activities and special events.
Key areas of responsibilities:
- Process donations and prepare acknowledgement letters and other correspondence.
- Maintain foundation, corporation and individual donor files.
- Create monthly fundraising reports and other database reports as needed.
- Continually update and correct database records.
- Conduct preliminary research on prospective corporate foundation and individual donors.
- Coordinate productions and mailing of all appeal letters.
- Track tax credit donations in the database and keep a file for each tax credit donor.
- Send appropriate documentation to process credits to donors.
- Answer donor questions regarding tax credit programs.
- Maintain participant lists, gather and prepare registration materials and other duties as assigned for fund-raising events.
- Handle all administrative details associated with the Board of Director meetings. (i.e. prepare and distribute notices, agendas, minutes, etc.)
- Prepare media materials for distribution. (i.e. copying, filing, mailing, e-mailing)
- Assemble media and donor kits for events and meetings.
- Query new participants’ potential for philanthropic giving.
- Coordinate travel and meeting arrangements for Executives, staff, and donors.
- Scheduling monthly maintenance calls between donors and Co-president, Samahria
- Provides ideas to attract new donors and expand donor base.
- Assists in the writing of proposals and grants.
- Understands all of the organization product and service offerings.
- Other duties as assigned.
Maintains OI Standards to include:
- Maintain positive client and staff relationships.
- Respond appropriately to client inquiries and concerns to ensure total satisfaction.
- Reach out to Director of Philanthropy for any issues or needs that are out of the ordinary.
- Promote team work and quality service through daily communications and coordination with other departments.
- Follow the Standards for Option Institute Staff.
- Associate’s or Bachelor’s degree in a related field
- Minimum of three years’ experience in an administrative position, preferably in a not-for-profit development or philanthropy office
- Proficiency in QuickBooks, Microsoft Word, Excel and PowerPoint Database management experience – Authorize.net preferred
- Excellent verbal and written communications skills
- Ability to organize and prioritize work
- Ability to work independently with little supervision
- Excellent interpersonal skills
- Detail oriented
- Familiar with basic accounting practices
Physical Requirements and Work Environment:
While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. Minimum physical exertion. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 20 pounds on an occasional basis. Manual dexterity and coordination are required over 75% of the work period while operating equipment such as computer keyboard, mouse, 10-key calculator, phone, and similar machines.
To apply, please send your resume and cover letter to: firstname.lastname@example.org
Must include cover letter and resume. EOE.